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How to Get Started with Collections

Organize your videos so they are easily accessible to the right individuals

Natalie Pabón avatar
Written by Natalie Pabón
Updated over a week ago

Building Out your Structure

There's no need to get too crazy or intricate at this stage. Most organizations will start with their broad departments as the parent collection - think of this like creating an org chart. Keep in mind that users can belong to multiple collections.

  • Company Wide (will include all your employees)

  • Product

  • Engineering

  • Marketing

  • Go to Market

Once you have your parent collections created, you can create children/sub collections within if the department further breaks down into separate teams or even into topics within the team. Don’t worry too much about this during the initial set-up as you can assign Collection Editors (i.e VP’s, Directors, Managers) who can build out their preferred organization with the children collections.

  • Engineering (Parent Collection)

    → Weekly team meeting (child collection - all users have access)

    → Product Demos

    → Architecture Reviews

    → Tech Talks

  • Go to Market

    → Weekly Team Meetings

    → Sales

    → Customer Success

  • Marketing

    → Monthly Roundtable

    → Customer Interviews

    → Training & Enablement

Setting Collection Permissions

By default, all collections are set to public (this requires being an active user in your organization). Even if a user in your organization isn’t manually added, they can still discover videos in those collections by searching for keywords. Rewatch is a great way to build a culture of trust and learning by keeping your collections open. This will also promote transparency and co-working amongst teams.

There will be a small handful of meetings that are confidential (i.e Leadership meetings, 1:1 meetings, etc.) which you can set up using a ‘secret’ collection. You have the option to set Channel Members as Restricted, which will hide the collection from the Channel Members and will only display to people you manually add as Editors.

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